Jan 30, 2018
In 2016 we introduced an ‘appraisal month’ based method of appraisal scheduling. Each doctor is expected to undertake an appraisal in every appraisal year (1 April to 31 March). Their due date for that appraisal year will be the last day of their allocated appraisal month. Should a doctor have an appraisal later than their appraisal due date (whether or not by agreement with their responsible officer), their next appraisal should revert to their original appraisal month.
For the majority of doctors on SARD their appraisal due date is straightforward. However, in certain cases, their due date can appear to be incorrect. Examples are:
We will discuss what to do in these situations and how they can be avoided.
First some information on how the appraisal due date is calculated on SARD.
An appraisal has been completed LATE and falls in to the next appraisal year (and so the due date is a year ahead of where it should be). To ‘pull back’ the appraisal due date, extend the due date to the date of the appraisal.
For example: Dr Carroll’s appraisal month is February. For the 16/17 appraisal year he was due on 28 February 2017. The late appraisal actually took place on 30 April 17 i.e. in the 17/18 appraisal year. His due date is currently 28 February 2019, but it should be 28 February 2018.
To ‘pull back’ the appraisal into the 16/17 appraisal year, click on ‘Extend Due Date’ in the 16/17 appraisal year row and extend the 28 February 2017 due date to 30 April 17.
Dr Carroll now has a due date of 28 February 2018.
To reduce the number of doctors that have a late appraisal that takes place in the following appraisal year, we recommend the number of doctors with an appraisal month of March are kept to a minimum.
Bespoke appraisal reminders can be setup to encourage doctors to complete their appraisals on time.
It’s also worth keeping a closer eye on doctors that do have a March appraisal month. The Admin, Appraisals, Appraisal Months page can be useful for this. From this page you can click on any month and get compliance data for doctors that have that appraisal month.
An appraisal has been completed EARLY and falls in to the previous appraisal year (and so the due date is a year behind where it should be). To ‘push forward’ the appraisal due date, add an exemption.
For example: Dr Ryan’s appraisal month is April. For the 16/17 appraisal year he was due on 30 April 2016. The early appraisal took place on 30 March 2016 i.e. in the 15/16 appraisal year. His due date was initially 30 April 2016.
We are following the NHS England Guidelines set out here:
when it comes to allocating appraisals to appraisal years. Unfortunately they don’t allow for an early appraisal to be allocated to the next appraisal year. In this case, click on ‘Add Exemption’ in the 16/17 appraisal year row.
His due date will now be 30 April 2017. N.B. the category for the 16/17 appraisal year will be a category 2 (approved missed or postponed appraisal).
To reduce the number of doctors that have an early appraisal, we recommend the number of doctors with an appraisal month of April is kept to a minimum. Also, each trust can set the content for the bespoke appraisal reminders so they can specify that appraisals should take place within their allocated appraisal month and not before.
For example, Dr Langworth started in January 2018, in the 17/18 Appraisal Year. Her appraisal month is April, so her due date for that year is 30 April 2017 and she is currently non compliant. In this situation her appraisal from her previous trust should be uploaded as an offline appraisal. For doctors who have recently completed training, it should be noted that their final ARCP equates to an appraisal in this context. If there is no previous appraisal, it is expected that the new designated body investigate and urgently appraise the doctor (subject to any reasons for an exemption, which is a decision to be made by the RO).
To manage new starters there is an Admin, Appraisals, New Starters page which lists doctors that started in the current appraisal year. On this page there are links to request details of a doctor’s previous appraisal, upload a previous appraisal or add an exemption.
N.B. Dummy data was used in all of the above images.
If you have any questions or feedback on the above, please get in touch via 0208 771 4153, firstname.lastname@example.org or the live chat button below.
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